How to share your RowShare tables?
Once your table fits your needs, that it has the right columns, settings, it's time to share it. After all, Collaborative Tables are designed to collect information from other users.
As long as you haven't shared a table, you can see the message below. Click on the green button to share your table.

You then need to decide who you want to share the table with. 3 options are offered and detailed below:
Once your table is shared, the table will show icons under the table name to remind you who has access to your table. Click on any of these icons to see and/or modify these permissions.
Click on the Share button at the right of these icons to grant access to other users.
Option 1: Share with all your subscription users
This will grant access to this specific table to all your subscription users: all the users listed in your Subscription settings page. If users are later added to your subscription or use an invitation link, they will also have access to this table.
You then need to decide what permissions you give them: what they can see and what they can modify.
First, decide what they will see when accessing the table:
- Their own rows: Can only view their own rows (rows they create or that have been assigned to them. More information about row ownership)
- All rows: Can view all the table rows
Then, set their rights to modify or add rows to the table:
- Nothing: Cannot add or edit any row. They will have a read-only access to this table.
- Their own rows: Can add rows but edit only their own rows
- All rows: Can add rows and edit any row in the table
Shortly after you click on Send Invite, RowShare will send an email to all your subscription members to let them know about your table.
When your table is shared with all your users, an icon is added at the beginning of your Sharing bar above the table. It shows a building icon unless you have chosen a custom logo for your subscription, to remind you that this specific table can be accessed by everyone in your subscription.
Option 2: Allow External Access
This option makes your table available to anyone who knows its URL (web page address). Even if they don't have a RowShare subscription. External Access is read-only, and always shows the full table.
Click on the button to confirm that you want your table to be available to anyone. This can be changed later, of course.
Once it's done, you still have to actually share your table, by sending its link (URL) to your contacts, or by adding a link in your own web site.
Once you have enabled External Access, you can see a planet icon below the table name to remind you that this is active. Click on it at any time to disable External Access.

Option 3: Share with specific Users or Groups
Sometimes you only want to share a table with some of your users or groups (subscription admin can create users and groups in RowShare Settings).
Pick one or several users or groups of users from a list before deciding what permissions you want to give them: what they can see and what they can modify.
First, decide what they will see when accessing the table:
- Their own rows: Can only view their own rows (rows they create or that have been assigned to them. More information about row ownership)
- All rows: Can view all the table rows
Then, set their rights to modify or add rows to the table:
- Nothing: Cannot add or edit any row. They will have a read-only access to this table.
- Their own rows: Can add rows but edit only their own rows
- All rows: Can add rows and edit any row in the table
Shortly after you click on Send Invite, RowShare will send an email to the selected users and group members to let them know about your table.

View or Edit your Table Permissions
Once your table is shared with at least one user or group, they are listed below the table name to remind you who has access to your table. Click on any of these icons to review or modify these permissions.
This unveils an additional option: "one row per user". When this is activated, users who already own one or several rows in a table can not add more rows.
