Row Owners

RowShare permissions are based on an innovative concept: each row is owned either by a user or by a group of users. If you create a row, it's yours until it's assigned to someone else.

Unless the table owner decides to hide it, a colored circle indicates its owner at the beginning of each row.

In this screen capture, you can see that the row owner is not only identified by the colored circle, but also by columns of type Row owner and Row owner email. You can add these columns to any of your tables. They automatically reflect the row owner.

You can share your table without restrictions or limitations. However, if you wish to limit read and write options for any part or all your table, you can edit the permissions and, if you wish, assign rows to the people of your choice.

When you share a RowShare table, you decide if your co-workers can see all the rows or only theirs, and if they can edit the ones they do not own.

Assign Rows

To assign a row, first do one of the following:

  • click on the row menu to its left, then on Assign, or
  • click in the Row owner or Row owner email column (if the table has such columns), or
  • Select one or several rows by clicking on the checkbox to its left, then click on Assign on the black toolbar above the table

Then enter the email or choose the user or the group of users you want to assign the row to.

To assign a row, you must be allowed to modify it.
When you assign a row to someone, that user receives a notification email about the assignation.
You can also assign rows from Excel with Excel Sync.
The table needs to have a Row Owner Email column. Edit that column value in Excel before Syncing the data back to RowShare.
Note that assigning from Excel does not send email notifications.

Hide Row Owner Initials

If you don't want each user to know who owns each other row, click on Settings above the table, and uncheck "Row Oner Initials". Of course, do not include Row Owner or Row Owner Email columns in your table.

If you want to be the only one knowing who owns each row, add Row Owner and/or Row Owner Email columns and make them visible only to the table owner(s).
You can assign a row to a read-only user, but that user would still not be able to edit it.


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